If you find yourself with a Gmail inbox a mile high, and want to power through it, you're probably doing the following:
- Move cursor to top-most email.
- Click.
- Read the email.
- Move cursor to the Archive button.
- Click.
- Repeat.
There is an easier way:
- Click on the top-most email.
- Read the email
- Press the '[' key on your keyboard to use Gmail's "Archive and Previous" command (use ']' to move in the other direction)
- Repeat steps 2 & 3 until you've cleared your inbox.
The time savings seems minimal, but let's add it up:
Point & click method, time per email: 2 sec (factoring in page load times)
Keyboard shortcut method, time per email: .5 sec
That's a savings of about 1.5 sec per email. Now, lets say we get 20 emails a day.
1.5 sec/email * 20 emails/day * 365 days/year = 10,950 sec/year
= 182.5 minutes/year
= ~3hr/year
Now let's assume that we've all got about 60 more years of emailing left in us, and that a radically faster alternative for archiving messages won't be developed in that time (unlikely, but I want to calculate these numbers so bear with my pointless hypothetical).
3hr/year * 60year/life = 180hr/life
180hr/life / 24hr/day = 7.5days/life
So while reading this blog post has probably taken 2 minutes, over the course of your life you now have an entire week to spend on things other than archiving your emails.
For a full listing of other time-saving Gmail keyboard commands, go here: